AGM 2008
Minutes for meeting held on
Wednesday 7th May 2008
Present: Clodagh Barker, Ros Mills, Harriett Sturdy, Vikki Hughes, Kerry Sexton, Becka Atkins, Barbara Fernandez, Fiona Donelly, Lisa Young, Nadja Shaw, Alison Dye, Monica Krylander, Inger Marie Sarenson, Dorte vom Endtwozny, Zorina Pintar, Gilles Chevallier, Claire Cameron.
Apologies: Lorna Anderson, Kim Clegg
Chairman’s Report:
Clodagh welcomed & thanked everyone for attending the meeting & then explained that Cambridge International School Parent Association (CIPA) had been unofficially formed last year by a small group of parents. The group, with the kind help of some of the parents & teachers hosted some very successful events. These included the Summer Fair, Blues Night, Lantern Festival & the Christmas Fair.
Clodagh stressed that it was important that to be able to continue with these events it was necessary to formalise CIPA so that we could lay down good codes of practice which would help us to control spending & profits & also to comply with bureaucratic requirements & legislations.
Clodagh told us that a steering group had been working on setting up a more formal parents association.
CIPA has joined the National Confederation of Parent Teachers Associations through which we have obtained insurance & guidance on good practices.
It was decided not to form a charity as it was not a legal necessity & would have burdened CIPA with too much legislation & costs.
It was decided that CIPA would adopt a constitution. Clodagh asked if we could vote to adopt this later in the meeting. All parents had been sent a copy of the constitution last week.
Clodagh also said we would like to ask & vote for nominations for the various officer posts to run the association.
Two sheets were handed round for volunteers to forward there details offering to become a Committee Member or a CIPA Helper.
Clodagh expressed that the steering committee had identified the primary responsibilities of the new committee. These are: to ensure that each event complies with legislation of licences, health & safety, child protection & the correct spending of the monies raised.
Clodagh expressed the committees desire to continue with the school summer & Christmas fair but would also like to hold some discos for the children.
Clodagh expressed great thanks to all those who have helped & supported events in the past and special thanks to DR Sturdy & members of the school staff.
Clodagh handed over to the treasurer Ross Mills.
Treasures Report:
Ros handed out a financial report showing profits & expenditures for the year, April 2007 to April 2008.
This showed that the profits were as follows:
Summer Fayre    £983.40
Blues Night   £393.00
Xmas Fayre   £742.98
Purchases for TV, Catering equipment, stationary, notice board & NCPTA membership amounted to £1139.75
With the donated opening balance being £250.00 interest being £1.57
This gives CIPA a grand total of £1231.20 ( £2.18 is held in cash )
Anyone wishing to have a copy of the financial report please see Ross Mills
Ros reported that sadly the big screen TV that was bought by CIPA for the school was stolen last term. Fortunately the schools insurance policy would replace it.
Ros stated that allowing for upcoming expenses & cash flowing the summer fayre CIPA could afford to spend up to £800.00 & would welcome any ideas as to what we could spend it on.
Ros also reported that she was in the process of drawing up treasurer guidelines & had found two parents willing to check & sign off the accounts.
Vote on the Constitution:
Clodagh pointed out the two main objectives of the proposed constitution
To raise funds in order to supply extras or organise events for the children that would not ordinarily be provided for by the school.
To organise social events for both parents & children.
The vote for the constitution was unanimous.
Vote on the committee members:
The Nominees were as follows:
Chairman – Clodagh Barker
Treasurer _ Ros Mills
Secretary - Lorna Anderson
Liason Officer – Marion Reusch
As there was only 1 nominee for each post it was decided there was no need to vote.
The new committee was elected as above.
There were no objections.
Expenditure of funds:
Clodagh raised a discussion regarding how the committee should spend the funds of £800.00
Ross suggested catering crockery i.e. mugs for our social events.
Lisa young suggested some wall games for the playground. Lisa had very kindly down loaded some information on various games off the Internet. Harriet said she would check with the council as to whether we could put games on the wall. There may be a problem as it is a listed building.
Other suggestions were book cases, tables & benches (possibly with games on the tops of the tables), shade canopy, more sports equipment, interactive white board & a climbing frame for the infants.
It was agreed that the children’s school council could make some suggestions as to what they would like to spend the money on.
It was agreed by all present that CIPA should go ahead & buy some mugs.
The next meeting will be on Monday the 12th May 2008 at 7:30pm at Cherry Hinton Hall.
Clodagh expressed thanks to all who had attended & the meeting was drawn to a close.At
